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Job Emptiness: Killybegs firm hiring Receptionist / Administrative Assistant

Job Emptiness: Seaquest, a dynamic and progressive marine engineering firm, is in search of a Receptionist / Administrative Assistant to affix its busy crew in Killybegs, Co. Donegal.

Attributable to continued enlargement, we’re in search of a extremely organised and detail-orientated particular person, with knowledgeable and courteous method, who will play an necessary position in guaranteeing the sleek day-to-day operations of our workplace. 

Your obligations will embody a variety of administrative duties that contribute to the general effectivity and effectiveness of our firm.

Reporting to the Workplace Supervisor, the profitable candidate can be chargeable for welcoming all guests to the corporate’s premises, in addition to being the primary level of contact for these getting in contact with the workplace by phone. 

One other important a part of the position can be processing invoices to the acquisition ledger.

Overview of the position

Duties will embody:

  • Answering the phone and transferring calls to the related extensions, remembering the id of the caller always;
  • Monitoring arrivals on the entrance gate and welcoming guests to reception; 
  • Sustaining a register of all guests;
  • Processing invoices to the acquisition ledger after they’ve been matched to the corresponding buy order(s) and supply be aware(s);
  • Reconciling statements from suppliers to the balances on the acquisition ledger and following-up and resolving queries as they come up; 
  • Printing and submitting invoices and provider statements;
  • Sustaining and allotting stationery provides, and inserting orders when required;
  • Submitting of buy invoices and supporting documentation;
  • Photocopying and laminating;
  • Organising refreshments; and
  • Different common administrative duties commensurate with the place.

Important abilities

  • Proficiency in Microsoft Workplace (Phrase, Excel and Outlook);
  • Wonderful communication abilities, each written and verbal;
  • Sturdy organizational and time administration talents;
  • Consideration to element and a dedication to accuracy;
  • Skill to multitask and prioritise duties successfully;
  • A constructive and proactive perspective; and
  • Discretion and respect for confidential info.

Fascinating however not important abilities

  • Expertise of making ready and submitting VIES (VAT Data Alternate System) and Intrastat returns; and
  • A working data of Intact IQ, the corporate’s enterprise useful resource planning (ERP) software program.

Coaching can be supplied the place needed.

Hours of labor: 9am to 5pm, Monday to Friday (Lunch 1.30pm to 2.00pm)

How you can apply: If you’re a motivated and organised particular person trying to contribute to the success of our firm, please apply by sending your CV with a protecting e-mail outlining why you imagine you’d be an acceptable candidate to [email protected].

The deadline for purposes is 10/11/23.

Job Emptiness: Killybegs firm hiring Receptionist / Administrative Assistant was final modified: October nineteenth, 2023 by Rachel McLaughlin